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Privacy Policy

1. WHO

This privacy policy applies to the services of ALIDES REIM NV, with registered office at 9000 Ghent, Foreestelaan 86/201, with company number BE0478.405.285, legally represented by bv Real Value Management, permanently represented by Mr Rikkert Leeman, CEO and Chairman of the Executive Committee and by HLSC, permanently represented by Mr Henk Cardon, CFO and Member of the Executive Committee (“ALIDES”).

ALIDES REIM acts as data controller for all personal data that it or any of its affiliated or associated companies collects and processes. Our employees and collaborators involved in the collection and processing of personal data act in accordance with this privacy statement.

ALIDES is a driven team consisting of seasoned real estate professionals who primarily focus on guiding customers. Trust, integrity and long-term commitment are central to all our activities.

At Alides we strongly focus on internal competencies. We have a team of in-house specialists who are ready to help you. The dynamic character and honest approach that have characterized our family business since 1892 make us a reliable partner who, with a motivated team and proven portfolio, creates environments that we are proud of.

By using the services of ALIDES, you indicate that you have taken note of this privacy policy and you therefore accept the collection and processing of your personal data in the manner described here. This privacy policy describes the operation of the services provided by ALIDES, more specifically how ALIDES collects, uses, protects and shares data.

We will only use the personal data you provide to us for the services or purposes for which you have given your consent. ALIDES complies with the European Regulation 2016/679 of April 27, 2016 on the protection of personal data, as well as the Belgian Framework Act dated. July 30, 2018 on the protection of natural persons with regard to the processing of personal data.

2. WHAT DATA?

By personal data we mean any information relating to an identified or identifiable natural person (the “Data Subject”). An identifiable natural person is one who can be identified, directly or indirectly. This includes applicants, employees, prospects, customers (both buyers and tenants), suppliers, etc.

We collect personal data through various channels:

2.1. Information that we receive directly from the Data Subject via contact with ALIDES via e-mail, telephone, via our website or contact form, via the software, or via registration for our newsletter.

This concerns the following information:

Name and surname
E-mail address
Address
Phone number
Financial details
The company you may be applying for
Your preferred language for communicating with ALIDES

We will store your data in our database for the purpose of possible cooperation, employment or services.

We may sometimes request additional information. If necessary, this information will always be limited and proportionate to what is strictly necessary for the requested service.

2.2. Information we collect from publicly available sources

We may combine the information that we find on publicly available sources (such as LinkedIn, the website of the company on whose behalf the request is made, etc.) with the information you, as the data subject, have provided to us yourself.

2.3. Information we collect through cookies

When you visit our website, we collect data such as your IP address, the pages you visit on our website, your preferred language, etc.). We collect this information through the use of cookies. Please read our cookie policy [ADD LINK] so that you are aware of which cookies we use, and how you can accept, set your preferences or refuse them.

3. What is the data used for?

ALIDES collects and processes personal data to achieve the purposes below. Your data will not be used for other purposes without informing you in advance and, if necessary, requesting your permission.

3.1. To provide you with information about the services and other activities of ALIDES and to better tailor these to your needs and wishes.

3.2. To enter into a business and/or employment-related relationship with you or your company and to correctly comply with the agreement you enter into with us

3.3. To invite you to events and newsletters

3.4. To fulfill our legal obligations (including accounting processing, tax obligations and obligations in the framework

Privacy Statement Job Applicants

You are hereby informed regarding the processing of your data in the context of an application process at ALIDES REIM NV, with registered office at 9000 Ghent, Foreestelaan 86/201 and company number BE0478.405.285. As data controller, we confirm that you always take into account the European General Data Processing Regulation (AVG/GDPR) and the Belgian law on the protection of natural persons with regard to the processing of personal data of 30 July 2018 when processing personal data.

General principles of processing personal data

Your personal data will be processed:

in a lawful, proper and transparent manner;
for specified, explicit and legitimate purposes;
adequate, relevant and limited to what is necessary for the purposes for which they are processed;
in an accurate manner and they are updated as necessary;
and kept in a form that does not allow the applicant to be identified for longer than is necessary for the purposes for which the personal data are processed;
are processed by appropriate technical or organisational measures in such a way as to ensure their appropriate security, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage.

Identification of personal data

The following personal data, which are necessary for the completion of the application process and also have legitimate interest as their legal basis, we process from you in the context of your application to Alides Reim your general contact details (name, address details, email address, telephone number), payroll information (national registration number seniority, marital status, bank account number, family composition, date of birth), declared references from former employers, your CV (including declared information), your cover letter (including declared information), your salary and pay slips, notes made during job interviews and, if applicable, your photograph.

Purposes and legal basis of processing personal data

The above data will be processed for the purpose of completing the application process. With your consent, this data will also be processed for contacting you for any future vacancies within our organisation. Your response to our vacancy counts as an active action whereby you give your informed, free, specific and unambiguous consent to the processing of your data. You can withdraw this consent at any time.

Transfer of personal data

Your personal data will not be sold, rented, distributed or transferred in any way to any other third party without prior consent.

Your data will not be transferred outside the EU or used for automated decision-making.

Retention periods

After the application period, your personal data will be kept for a maximum of one year or until you withdraw your consent.

Upon further recruitment, all data will be kept for at least the statutory retention periods.

Rights of data subject

As a job applicant, you can exercise the following rights:

Right of inspection – by exercising this right, you can obtain both an inspection and a copy of what personal data we process about you.
Right of rectification – by exercising this right, you can have changes to your personal data rectified or completed at any time. An adjustment will follow a simple request.
Right to erasure – by exercising this right, if any unlawful processing would occur, you can request that your personal data be erased.
Right to restrict processing – by exercising this right, if inaccuracies occur and a request for correction is pending or you believe that an illegality has occurred, you can request that the processing be restricted. This means that your personal data may only be further processed with your consent. Mere storage of the personal data is not affected, nor any processing in the context of legal proceedings, for the protection of natural or legal persons or for important reasons of public interest.
Right to portability – by exercising this right, you may request that the data you provide be returned or transferred directly to a third party in an accessible format. Such right may possibly be limited by the exercise of a specific proportionality exercise.
Right to refuse automated data processing – by exercising this right, you can indicate that you do not want your personal data to be part of fully automated data processing and processes without human intervention.
Right to withdraw consent – exercising this right allows you to withdraw a previously given consent at any time. This will stop any further processing.

You can exercise your rights by sending your request, accompanied by proof of identification, to Alides REIM nv, with registered office at 9000 Ghent, Foreestelaan 86/201, or via the e-mail address privacy@alides.be

We also refer you to Alides Reim’s privacy policy, which can be found on our website, or at https://alides.be/privacy-statement-job-applicants.